Drop-in hours are Monday - Friday  3-7 PM during the school year

 

For safety reasons, once a Club member has checked-out of the Club for the day, s/he must leave the premises. 

 

Parents may visit their children at any time. Parents who wish to stay for an extended period of time must sign-in as a visitor at our front desk. 

 Volunteers are an integral component to Club community. All volunteers must fill out an application, a background check, and participate in an interview prior to serving at our Club. Please see someone at our front desk for volunteer information or visit our website for more information.

Located in our front lobby area is a table where lost & found items are placed. The table is emptied each Friday. Items that go unclaimed are donated to a local charity. Please be advised that the Club is not responsible for lost or stolen items. 

We teach our Club members to report missing items immediately. Staff and other Club members will assist in locating lost articles to the best of our ability. Parents are encouraged to use the utmost discretion when allowing electronic devices, toys, collectible cards, large amounts of money, and personal belongings to be brought to the Club.

The Boys & Girls Club of Sparta does not provide refunds on memberships, materials, field trips, snack cash punch cards, and program fees. Please remember that the Boys & Girls Club is a non-profit organization and all monies go to benefit the Club and our members. Our policy includes but is not limited to:

 

We accept cash, checks, money orders, Visa and MasterCard as methods of payment. Be advised an additional fee will apply for a returned check for non sufficient funds. 

 

If payment is made to the Club via check and it is returned due to non-sufficient funds our policy is to notify you by phone. A two week payment date will be given to you over the phone along with the bank charges and late fees. If payment is not received, a certified letter will be sent with the same information. A claim may be made to smalls claims court if payment is not made and services for your child(ren) will be rendered until payment is made.

 

Our phones are for Club business only. Members should use phones or receive calls in emergencies only. Our lines need to remain open in the event of an emergency. Please make any necessary arrangements before your child comes to the Club to prevent unnecessary phone tie-ups.

 

Soda pop, juice drinks, tea and water are available for sale through vending machines, as well as snacks, chips, candy, and some heat & serve items. Items sell between .50 and $2.00. 

During the school year, our Jr. Staff Club members help run a snack bar on selected days throughout the week. Most hot food sells between $1.00 and $2.00, while snack foods sell for less than $1.00.

Breakfast items are available during the summer months through our snack bar. These items are also priced between $1.00 and $2.00. 

Snack cash punch cards are available in twenty dollar increments. Snack cash punch cards are available at the front desk for purchase. The punch cards are redeemable for food and drinks from the Club’s snack bar only. Vending machines require regular currency. Money not spent on the punch card will be considered a donation and will be used to offset operation costs at the Club.

 

The Boys & Girls Club of Sparta closes at 6:30 pm during the school year and 5:30 pm during the summer months. Children must be picked up prior to the Club’s closing time. The staff members at the Club are not allowed to leave the building with unattended children still present. For the safety of your child, having your child wait outside the building once the Club is closed is not an option.

In order to ensure children are picked up on time, the Boys & Girls Club of Sparta has a Late Parent Policy.

The policy is as follows:

• A $20.00 late pick-up charge and $1.00 for each minute late will be charged per family.
• The late pick-up charge policy will be explained at enrollment and parents will sign a late policy agreement included with enrollment paperwork indicating that they understand the late policy.
• For time reliability, staff will use the actual time using a cell phone.
• A staff member will call a custodial parent 15 minutes before the Club closes as a courtesy reminder. If there is not an answer, a parent will be called one more time 5 minutes before the Club closes. At this point if there is still no parental contact, the staff will start calling emergency contacts. If emergency contacts are unable to pick up your child, the local police may be contacted.
• A notification indicating the child’s name and at what time the parent arrived will be given to the parent upon picking up your child. 1st time being late will be a reminder. The 2nd time being late will result in an additional charge. A 3rd infraction will result in a late charge and a meeting with a lead member staff may need to be arranged prior to services continuing.
• The late fee(s) will need to be paid in 5 business days or less.
• If payment is not received within 5 business days, access to Club services may be withheld until payment is made.

  

To ensure the safety of everyone, please park your car into a parking space when picking up or dropping off your child. There are many programs and events happening at the Barney Community Center that are not Club related. We need to all work together to ensure that your child(ren) get to your car safely and can be seen at all times.

If your child misses a day of school due to illness, suspension, or expulsion, attendance to the Club is not allowed until your child returns to school.